[ Last updated January 7, 2022 ]
Persons in Penn Community with the following active affiliation codes are eligible for a PennO365 account. Affiliations are a form of association to the University, and Penn Community can store multiple affiliations for a person.
Note: Schools/Centers should choose from the below affiliations and, where possible, indicate a sponsoring org code as the owner of a particular affiliation in Penn Community.
| UNIVERSITY AFFILIATIONS ELIGIBLE FOR PENNO365 ACCOUNTS | |
|---|---|
| AFFILIATION CODE | AFFILIATION DESCRIPTION |
| CHOP[3] | Children's Hospital of Philadelphia |
| CTSY[3] | Courtesy |
| CTWK[1] | Contingent Worker |
| ERF[1] [4] | Retired Faculty (Emeritus only) |
| FAC[1] | Faculty |
| OVSR[3] | Overseer |
| PUBS[3] | Public Safety |
| RELG[3] | Religious Communities |
| RES[3] | Research |
| SERV[3] | Service Provider |
| STAF[1] | Staff |
| STU[2] | Student |
| TEMP[1] | Temporary Staff |
| TRUS[3] | Trustee |
| VOLP[3] | Volunteer (Persistent, Reserved) |
| VSTU[3] | Visiting Student |
|
[1] These affiliations are derived from employment records in the University's Workday system. [2] These affiliations are derived from enrollment records in SRS. [3] These affiliations are derived from records manually entered into PennCommunity. They are eligible for PennO365 but will only have access if the account is added to the UsersFunctional group (formally referred to as an override) in ARS. See the ARS FAQ for instructions. [4] An ERF affiliation is only eligible for PennO365 if they are Emeritus faculty. Emeritus faculty are indicated by a job classification in the job family of either "Emeritus,"Tenure" or "Clinician Educator" in Workday. NOTE: Non-emeritus Retired Faculty (ERF) and Retired Staff (RTSF) are no longer eligble affiliations as of November 15, 2018. |
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Examples
- Ben Franklin is listed in Penn Community with the active affiliation of PGUE and has no other active affiliations. Ben Franklin cannot receive an O365 account—PGUE affiliations are not eligible for PennO365 accounts. To receive an O365 account, one of the affiliations listed in the table above must be added to Ben’s record in PennCommunity.
- Ben Franklin is listed in Penn Community with two active affiliations: PGUE and FAC. Ben will receive an O365 account based on the active FAC affiliation.